Litigation Legal Secretary

Civil Litigation | Carlsbad, CA
Salary: $80,000-$100,000 DOE

Our Carlsbad-based civil litigation law firm is seeking an exceptionally skilled and experienced Litigation Legal Secretary to support our busy, fast-paced practice. This position is ideal for a seasoned litigation professional who brings hands-on knowledge of civil litigation procedures, court rules, and critical deadlines, and who thrives in a detail-driven environment.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys.
• Manage and maintain accurate court calendaring, including all statutory and court-ordered deadlines.
• Prepare, revise, and proofread a wide range of litigation documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
• Coordinate and manage filings in state and federal courts, including electronic and physical filings, ensuring strict compliance with all procedural requirements.
• Assist with corporate counsel matters as needed, including drafting and formatting documents.
• Schedule and coordinate depositions, hearings, client meetings, and trial logistics.
• Maintain organized electronic and physical case files with exceptional attention to detail.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.

Required Qualifications

• Minimum of 3 years of experience as a Litigation Legal Secretary (required).
• Demonstrated, working knowledge of civil procedure, court rules, and real-world litigation deadlines (experience in a litigation firm alone is not sufficient).
• Strong experience with deadlines, court filings, and litigation documents in all stages of litigation.
• Proficiency with legal software platforms, document management systems, and electronic filing systems.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and proactive with the ability to manage competing deadlines.
• Dependable, professional, and able to maintain strict confidentiality.

Top Qualifications We're Looking For

1. Strong litigation experience as a legal secretary (minimum 3 years).
2. Deep experience managing deadlines, filings, and court documents in all aspects of litigation.
3. Highly organized with exceptional attention to detail.

Position Details

• Practice Area: Civil Litigation
• Schedule: Full-time, Monday-Friday
• Hours: 8:30 AM - 5:00 PM (30-minute lunch)
• Location: Carlsbad, CA

Compensation & Benefits

• $80,000-$100,000 salary, depending on experience and level of litigation expertise.
• Compensation is negotiable for highly qualified candidates with strong civil litigation backgrounds.